OneDrive Training Resource
8. Effective File Management
Naming conventions
Give your files/documents unique and meaningful names. This way they are easier to find or search for.
Bad practice:
- Document1.docx
- Document1_2.docx
- Document1_6.docx
- Document2.docx
Good practice:
- MobileTechnologies_M1
- MobileTechnologies_M2
- H880_TMA_01
- H880_TMA_02
- H880_EMA
Structuring your files and folders
If you organise your documents/files and folders in a logical way it will be much easier to navigate to and locate your files. For example, create a parent directory/folder called Academic Work 2022-23 with sub folder names aligned to your course codes/names.
Versioning
If you save your files to OneDrive they are autosaved and you can use the 'Version history' functionality if you need to revert to or access a previous version of your work.
It is also good practice to save your work to your local machine in addition to your OneDrive.
To access the 'Version history' of a particular file or folder select it in the 'My files' window and then select the three dots in the top bar and 'Version history' from the drop-down menu.
